GovRFP
Strategic Solutions
Capture & proposal support for government contractors
We help small and mid-sized contractors find the right federal, state and local opportunities, fill capability gaps with the right teaming partners, and submit proposals that score well with evaluators.
Where we source opportunities
About us
GovRFP Strategic Solutions is a government contracting support firm for IT and healthcare companies. We help contractors find, qualify, team on, price and write responses to U.S. federal, state and local solicitations.
Most of the contractors we work with are fully capable of performing the work. They lose bids because no one had time to qualify the opportunity properly, find a teaming partner to cover a missing requirement, or check the response against every instruction in the solicitation.
We fill that gap. You can bring us in for a single step, such as sourcing or proposal writing, or have us manage the entire pursuit from the first search to final submission.
What we do
Six services that cover the full government contracting lifecycle. Each one can be used on its own or combined with the others for complete pursuit support.
We monitor SAM.gov, GSA eBuy and state and local portals, then check each lead against your NAICS codes, set-asides and past performance. You only see bids worth pursuing.
We map each requirement to your capabilities, identify gaps in past performance, certifications or key personnel, and find teaming partners to close them.
Customer research, competitor and incumbent analysis, win themes and a documented bid/no-bid decision, completed before the RFP is released.
Price-to-win analysis, labor category mapping, wage determination checks and rate benchmarking, so your price is competitive and still profitable.
Technical, management, staffing and past performance volumes written from a full compliance matrix and organized around Sections L and M.
A dedicated bid manager who runs your calendar, tracks amendments and Q&A deadlines, coordinates reviews and gets every proposal submitted on time.
Additional service
Clickable prototypes, demo apps and solution mockups that show evaluators how your IT solution works. Especially effective in oral presentations and technical demos. A prototype turns a written technical approach into something evaluators can see and use.
How we work
A structured, six-step process that takes an opportunity from first identification to final submission. Each step produces a document your team keeps.
We identify opportunities that match your NAICS codes, set-asides, past performance and capacity, and screen out the ones you are unlikely to win.
Qualified opportunity list
We compare each requirement to your capabilities and, where there are gaps, identify partners who can fill them.
Gap report and teaming plan
We research the customer, incumbent and competitors, and agree on win themes before writing begins.
Capture plan and bid decision
We build a price from labor categories and rates that is competitive for this buyer and still profitable for you.
Pricing model
We shred the RFP into a compliance matrix and write each volume against Sections L and M.
Compliant proposal volumes
Color-team reviews, a final compliance check and on-time submission, followed by a debrief.
Submitted proposalIndustries
We work exclusively in information technology and healthcare, so we already know the labor categories, compliance requirements and evaluation approaches used by the agencies that buy these services.
Staff augmentation and labor-hour contracts, with staffing plans, recruiting approaches and key personnel.
Service desk, end-user support, NOC/SOC and infrastructure operations with measurable service levels.
Advisory, modernization and cybersecurity engagements where technical credibility decides the award.
Software development, cloud migration and systems integration, supported by solution prototypes.
Nurses, physicians, allied health and behavioral health staff, with credentialing and surge plans.
Clinical, telehealth, case management and public health programs built around patient outcomes.
EHR support, health data and HIPAA-compliant systems, where IT and healthcare requirements meet.
Our results
Both awards followed the process described above. We qualified each opportunity carefully, brought in teaming partners where the client had gaps, and wrote every section against the evaluation criteria.
Client names and award details are available under NDA.
Why GovRFP
Large consultancies are built for large budgets, and an in-house proposal team costs the same whether you are bidding or not. We work one pursuit at a time and provide the level of support you actually need.
We already know the labor categories, service levels, credentialing rules and evaluation criteria in your market, so there is no learning curve on your pursuit.
Every response starts with a compliance matrix. Each requirement is assigned an owner, a section and a page number before writing begins.
If you are missing past performance or a certification, we find partners and structure the team so that you can still compete.
For IT pursuits we can build a clickable prototype, which gives evaluators something concrete to review and score.
AI tools speed up our analysis and first drafts. Strategy, writing decisions and final review are always handled by experienced proposal professionals.
You can start with a single opportunity and continue only if the partnership works for you.
Working together
Choose the level of support that fits your team and your pipeline. Most clients start with a single opportunity.
Fill one gap in your team, such as sourcing, capture, pricing or proposal writing, while your own staff handles the rest.
Best for: teams with an in-house proposal lead
We manage one opportunity from qualification through teaming, capture, pricing and proposal writing to final submission.
Best for: a high-priority bid with a firm deadline
A dedicated bid manager runs your pipeline each month and brings in capture and writing support whenever it is needed.
Best for: contractors bidding every month
FAQ
U.S. federal, state and local RFPs, RFQs, RFIs, Sources Sought notices, IDIQs, GWACs, BPAs and task orders. We focus on IT staffing, IT support, IT consulting, IT projects, healthcare staffing and healthcare services.
Usually within one business day of receiving the solicitation. A gap analysis takes 24 to 48 hours, and proposal work is scheduled back from your due date.
That is what Gap Analysis & Teaming is for. We map the requirements against your capabilities, identify each gap, and recommend teaming partners or subcontractors and a team structure to close it.
An optional service for IT pursuits: clickable prototypes, demo apps or dashboards that show evaluators how your solution works. They are especially useful in oral presentations and technical demonstrations.
No. No ethical proposal firm can guarantee an award. We can guarantee a disciplined, compliant, on-time process that makes your submission as competitive as possible.
Book a strategy call or send us the solicitation through the contact form. We reply within one business day with a recommendation.
Next step
Send it to us. Within one business day we’ll tell you whether it’s worth pursuing, which gaps need closing, and how we would approach it.
